Staffed check-in
A person at the gate on a phone, tablet, Chromebook or laptop. Search a last name or a street, open the household and tap who’s here.
Check-in that fits however you run the gate.
A volunteer on a phone, a tablet at the gate, a self check-in kiosk or a front desk. Pool Check-in works out of the box, and each community turns on only what it needs.
Phones Tablets Computers First community free
Setup is your hours, your resident list and a tablet at the gate. Start free or see how it works.
For everyone who runs a pool
Choose the kind of pool you run. Every way to check in works for every one of them, and each has its own page.
Residents by unit, a pool that follows your hours.
Your pool belongs to the people who live in the building, and their guests. Pool Check-in knows which unit someone lives in, enforces your pool hours and keeps a record of every visit.
Every way works for apartment communities
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
From a few volunteers to a full lifeguard staff.
A homeowners association checks in residents and their guests at the neighborhood pool. The board sets the guest limit and the hours, and gets a log it can read at the next meeting.
Every way works for HOAs
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Owners, renters and their guests, on one list.
A condominium association has owners and renters under one roof and often more than one amenity. Pool Check-in keeps them together by address, tags each visit with the pool or spa, and flags a unit that is behind on dues.
Every way works for condominiums
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Guests who are on no list, and a front desk that is.
A hotel or resort has guests who arrive today and leave tomorrow, so most of them are on no list at all. Pool Check-in checks them in by name with a headcount, and still keeps a list for owners or long-stay residents if you have one.
Every way works for hotels and resorts
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
A member roster at the gate, a record at the end of the day.
A pool club has members, their families and the guests they bring. Pool Check-in keeps each membership together, enforces your hours and guest limit, and records every visit.
Every way works for pool clubs
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Members and their guests, pool by pool.
A country club has members, family memberships and the guests they bring, often across more than one pool. Pool Check-in knows the membership, tags each visit with the pool and stops a household you have suspended.
Every way works for country clubs
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
The same gate, at the water.
A beach association has residents with rights to the shore and guests they bring. Pool Check-in checks them in at the entrance, keeps to your seasonal hours and records every visit. The app calls an access point a pool, so name one North Beach.
Every way works for private beaches
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Every client pool, one organization.
A lifeguard company staffs pools it does not own. One organization holds all of your clients. Each client is a community with its own list, hours and guard sign-ins, and a manager who sees only that community.
Every way works for lifeguard companies
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Rounds, check-ins and reports for every site you watch.
A pool monitoring company puts attendants at pools to watch the gate and the water. Pool Check-in records who was let in, and your attendants file the half-hour rounds and reports the client expects.
Every way works for pool monitoring companies
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
A guard at the gate, a record of every person let in.
A security company already has someone at the gate. Pool Check-in gives that guard a way to see who may come in, and gives the client a record of who did. It records and regulates entry. It doesn't open or control gates or doors.
Every way works for security guard services
- Staff with a tablet
- Self check-in kiosk
- Phones
- Computers
Use it however your gate runs
Staff on a tablet, residents on a kiosk, a printed QR card, a walk-in or a vendor. Each community switches on the ways it needs in its settings, and uses one or all of them.
Self check-in kiosk
A tablet in a stand lets residents check themselves in. Your community chooses how they identify themselves. Staff start it with one tap, and the pool PIN ends it.
QR household cards
Print a card for each household. A hand scanner reads it on any device. The camera can read it where the browser supports that, which leaves out Safari on a tablet.
Walk-ins
Check in someone who isn’t on the roster. A switch in each community’s settings turns it on, and you can remember patrons for next time.
Vendors
Log the company and its trade, add a note, and check them out when they leave.
Each community turns on what it needs
Every way in is a setting, not a separate product. Switch on the ones you use and leave the rest off.
Detailed names every resident and guest 16 or older and counts the younger children. Simple takes one name and a headcount, for a gate that has to move fast.
The most guests one household can bring. Guests stop at the number you set.
Opening hours for each day of the week, with different hours at the weekend. A check-in outside them is refused.
Check in someone who isn’t on your list. You can have the app remember them, so the next visit is one tap.
Log the company and its trade, add a note, and check them out when they leave.
Adds an Exception report button to the attendant’s screen for writing up anything out of the ordinary at the gate.
Residents check themselves in on a tablet in a stand. Staff start it with one tap, and the pool PIN ends it.
A tablet with no connection can miss a new ban. You choose whether a check-in it made before the ban, but sent after, is refused or kept with a note.
Works when the wifi drops. Once the page is open, check-ins wait on the device and send themselves when it reconnects. Each one is recorded once.
Works out of the box
Six steps from sign-up to the first check-in, each one a screen in the app. The Get started checklist walks you through them and ticks them off as you go.
Set hours and a guest limit
Opening hours for each day of the week, and the most guests one household can bring.
Upload your resident list
The file you already keep, or a Google Sheet link. Preview every row first, and undo the import for 24 hours.
Add your gate staff
Give each volunteer or attendant their own sign-in, so every check-in has a name on it.
Register the device
Sign in on the phone or tablet once with the pool PIN. After that it’s remembered.
Check someone in
Search a name, tap who’s here and finish. A check-in outside your hours is refused.
Bring your list in. Send check-ins out.
The list you already keep
Property software
Export your list from AppFolio, Buildium, Vantaca and others as a spreadsheet and upload it. Direct connections are in progress.
Check-ins out to the tools you use
Send check-ins out with a webhook or the API. Point the webhook at Zapier or Make, with Plus, then add a step in any of their apps.
A day at the gate
Scroll through an ordinary day at the pool. Every screen is the real app.
- Gate opens
Opens on your hours, every day of the week.
Set your community's hours, with different hours for weekends. A check-in outside them is refused, so nobody gets signed in before the pool opens.
- First family
A household checks in with a few taps.
Type a last name or a street, open the household and tap who's here. Children under 16 are counted, guests stop at your limit, and the pool is tagged on every check-in.
- Behind on dues
Standing shows before anyone walks in.
Barred or suspended households are stopped at the gate. A household behind on dues shows a warning with your note, and letting them in is recorded.
- Half-hour round
Reports filed from the gate, with photos.
Half-hour rounds, opening and closing checklists, inspections and incident reports, each with photos from the device's camera.
- Manager's view
The manager sees the day as it happens.
Today's check-ins, people at the pool, the busiest households and a spreadsheet export, from any browser.
- Self check-inOptional
Or let residents check themselves in.
Put a tablet in a stand by the gate. Residents find their household with a house number and last name, a household PIN or a printed QR card, then tap who's here. Staff start it with one tap, and the pool PIN ends it.
Self check-in, when there’s no one at the gate
Residents check themselves in on a kiosk. You decide how they identify themselves.
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A self check-in kiosk at the gate
Put a tablet in a stand by the gate. A staff member starts it with one tap and the pool PIN ends it. Residents check themselves in, and your staff can focus on the pool.
Demo Try it: tap Check in
Welcome to the pool
Check yourself in here. It takes a few seconds.
Step 1 of 4: A self check-in kiosk at the gate
Everything a pool gate needs
Households, not just names
Residents are grouped by address, so a family that comes back after lunch shows up under the same household.
Standing at the gate
Bar a household, suspend it, or flag it for dues. You can also bar one person without barring their family.
Every pool you run
Each check-in is tagged with its pool, and the day’s log can be filtered by pool.
Works when the wifi drops
Once the page is open, check-ins wait on the device and send themselves when it reconnects. Each one is recorded once.
Reports with photos
Rounds, opening and closing checklists, inspections and incidents, filed from the gate.
Every visit on record
Who came in, when and at which pool, with the staff member and device that checked them in. Managers export the log to a spreadsheet.
Your first community is free
One pool and up to 2,000 households. Add Pool Check-in Plus to a community that needs more pools or households.
One pool or a whole portfolio
Each community has its own list, hours, pools and staff. An organization holds as many communities as you run, so a single HOA and a management company use the same app.
Set up your first pool today
Sign up, add your hours and your resident list, and register a tablet at the gate. The first community is free.